SECTION C: BUSINESS AND SUPPORT SERVICES

 

BUSINESS AND SUPPORT SERVICES
MANAGEMENT, MAINTENANCE, AND SECURITY OF COLLEGE PROPERTY

Procedure

MANAGEMENT, MAINTENANCE, AND SECURITY OF COLLEGE PROPERTY

The Vice President of Operations and Advancement oversees the management, maintenance, and security of College property.

The Grants Accountant shall receive a copy of purchase order pertaining to equipment.

  1. The Grants Accountant shall review equipment using a list provided by the Business Office. 
  2. Computers, iPads, printers, projectors, maintenance equipment, and anything over $5,000 — All items are to be barcoded and recorded into the fixed asset database.
  3. Equipment over $5,000 shall be capitalized as fixed assets and depreciated according to useful life.
  4. All items purchased with grant funds are to be tagged, recorded, and identified separately in the fixed asset database.
  5. The barcode sheet and scanner are to be kept in a locked cabinet in the Grants Accountant’s office on the Corsicana Campus.
  6. Items that are not tagged with barcode system include:
  1. Items under $50
  2. Cables
  3. Keyboards

Updated: August 25, 2020